Mandatory requirements:

B. Sc. Eng from an accredited college or university.
Minimum 3-5 years’ experience in the field of big Engineering and / or Construction Projects (Oil / Gas or Infrastructural)
Excellent Administration and Coordination Skills
Independent working style, well organized upon assigned tasks
Proactive and Service Mind
Excellent organizational and coordination skills
Friendly and polite appearance, customer focused behaviour
Ability to work under time pressure and meet tight deadlines
Detailed oriented – meeting high quality standards in performing all activities
Excellent in English language
Excellent in application of Microsoft Office Program, especially Word, Excel, PowerPoint, etc.
Capable to manage scans, copies, faxes, phone systems, internet activities,
Team player

Primary Objectives [Project Secretary (48 Hours Per Week, 5 Working Days Per Week)

Handling all project secretarial tasks to support the Project Manager and / or Project Engineer and project teams in execution of multiple engineering and construction projects of different sizes and complexity
Dealing with related departments according to the project requirement (e.g. Project Control, Contracts, Engineering, Construction, QHSE, Human Resources, Senior Management Departments)

Dealing with clients and other 3rd party business partners like clients, contractors, vendors, consultants, authorities, etc.
Preparation and filing (paper and electronically) of project management, technical, safety, quality and commercially related documents such as correspondence, reports, minutes of meetings, contractual documents etc.
Set up and maintaining documentation / filing logs
Management and order stationary as well as office tools and equipment
Arranging meetings including technical equipment for conferences and presentations,
Arranging business trips.
Following up all tasks and assigned action lists
Living company’s business and safety culture / adherence to company’s safety policies and procedures

Secretary